Compliance Built Into How the Platform Works
Property management touches personal data and tax records every day. Oxflare gives you the tools to handle both responsibly.
Where Oxflare Helps
Your legal duties remain yours. The platform makes it easier to meet them with good records and sensible controls.
Data protection
Personal data such as names, phone numbers, IDs and lease records is protected by role-based access, tenant isolation and private file storage. See our Privacy and Data Policies for how we handle data.
Learn moreRental income reporting
A rental income tax report summarises rent received for the periods you choose, so your accountant starts from clean figures.
Learn moreElectronic tax invoices
Organizations that need eTIMS can switch it on, with queued, ordered and retried submission to KRA.
Learn moreControls That Make Compliance Easier
| Need | How Oxflare helps |
|---|---|
| Limit who sees personal data | Roles and permissions, property-level scoping, and owners who never see tenant phone numbers or IDs. |
| Keep records secure | Private file storage served only after an access check; encrypted credentials; HTTPS-ready security headers. |
| Show who did what | An audit log of sensitive actions with before and after values. |
| Keep a true financial history | Payments are reversed, never deleted; invoices are cancelled with a reason; credit notes keep the original. |
| Protect accounts | Two-factor sign-in, throttled login, sign-out-everywhere and password reset by SMS code. |
| Recover from problems | Nightly verified database backups, weekly file archives and a restore drill that checks backups without touching live data. |
Who Is Responsible for What
Each organization that uses Oxflare decides why and how its tenants' and owners' personal data is used. That makes the organization the party responsible for that data under Kenyan data protection law, with Oxflare acting as a service provider on its behalf. We recommend that every organization registers with the relevant authority where required, issues a clear notice to tenants, and keeps only the data it needs.
Tax obligations, including rental income tax, VAT and eTIMS, depend on your circumstances. Oxflare records and reports accurately, but it does not replace advice from a qualified tax professional.
Questions About Compliance?
Ask us how Oxflare fits your organization's obligations.