From Move-In to Move-Out, Every Shilling Accounted For
Leases, recurring charges, scheduled rent changes and a deposit ledger that always shows exactly what you hold and why.
Lease Terms That Bill Themselves
Capture the lease once. Service charge, garbage, security, parking, internet and cleaning are billed with the rent every month, and the tenant gets one notification listing every line.
- Recurring lease charges billed on the billing day
- Printable lease PDF with the tenant's account number
- Occupants recorded against the tenant's household
- Ending a lease ends its charges automatically
Increases and Renewals Without Spreadsheets
Schedule a new rent from a future date, optionally with a new lease end date. The tenant is notified straight away and the billing job applies the change on its date. Earlier bills never change.
- One scheduled change at a time, cancellable until it starts
- Renewals update the lease end date in the same step
- Tenants under notice are still billed while they remain
- Prorated first bills with a plain explanation of the days
A Deposit Ledger You Can Defend
Every deposit movement is its own ledger row, so the amount held is always the sum of the rows, never a number someone typed.
- 01
Collect at move-in
Record the deposit received and bill any part still owed. Paying that bill adds to the deposit held.
- 02
Apply to unpaid bills
At move-out, use the deposit to clear outstanding rent. A "paid from deposit" payment is created and protected against double submission.
- 03
Deduct for damages
Record deductions with a reason, so the tenant and your records tell the same story.
- 04
Refund the balance
Record the refund with method and reference. The deposit ledger closes at zero.
Everything Around the Lease
Credit notes
Reduce a bill for a discount, waiver or correction without cancelling it. Numbered, with a reason the tenant sees.
Late fees
Fixed or percentage fees after a grace period, charged once per overdue bill and impossible to apply twice.
Statements
A running-balance statement of bills, credits, payments and reversals, as a PDF for staff and tenants.
Documents
Store IDs, lease copies and receipts privately; files are served only after an access check.
Run Leases and Deposits With Confidence
See the deposit ledger and lease billing in a live demo.