One Platform. Every Person in Your Property Business.
Oxflare gives owners, managers, accountants, caretakers and tenants each a workspace of their own, all reading from the same live records, so nobody works from an out-of-date copy.
Each Role Gets Exactly the Tools It Needs
Everyone signs in once. What they see, and what they can change, depends on their role and the properties they are assigned to.
Management Portal
The command centre for owners, managers, accountants, leasing agents, receptionists and auditors. Billing, payments, leases, expenses, reports and settings, filtered by each person's permissions.
- Properties, units and tenants
- Invoices, credit notes and deposits
- M-Pesa Centre and payment matching
- Analytics, reports and the audit log
Caretaker & Field App
A phone-friendly workspace for caretakers, security and maintenance staff, limited to the properties they look after. Capture meter readings, approve visitors, log complaints and confirm payments on site.
- Water and electricity meter readings with photos
- Visitor approvals and announcements
- Tenant registration at move-in
- Maintenance jobs assigned to them
Tenant Portal
Tenants see their own lease, bills and receipts, pay by M-Pesa prompt, download statements, log complaints and maintenance requests, and read notices, without calling the office.
- Pay rent with an M-Pesa STK prompt
- Receipts and a running-balance statement
- Report issues and track progress
- Visitor requests and notices
Owner Portal
Property owners see only their own properties: occupancy, what tenants owe, monthly collections, expenses with receipts, approved statements and payouts. Drafts are never shown.
- Approved owner statements as PDF
- Collections, commission and net payout
- Expenses with receipts
- No access to tenant phone numbers or IDs
Built Like Serious Financial Software
Property management is money management. The platform is designed so the numbers stay right, even when networks drop, phones retry and two people click at once.
Multi-tenant by design
One installation serves many organizations. Every record carries its organization, and every query is scoped to it, so one landlord can never see another's data.
Safe retries, no double charges
Payment, bill and webhook operations are idempotent. A retried M-Pesa callback or a double-clicked button cannot create a second payment.
Payments are reversed, never deleted
Corrections add a reversing entry and keep the original, so your ledger always explains itself to an auditor.
Messages that never block work
SMS is queued and sent in the background with automatic retries. A slow SMS provider cannot slow down a payment or a move-in.
Secrets stay secret
Paybill keys and SMS API keys are encrypted at rest and never displayed again once saved.
Scheduled jobs that report in
Billing, reminders, reconciliation and backups run on schedule and report their last run, so a stopped job is noticed quickly.
Everything Works Together
Click through to see how each part of the platform handles a day-to-day job.
Property Management
Manage properties, buildings, floors, units and occupancy from one organised view.
Learn moreTenant Management
Keep tenant profiles, tenancy information, documents and communication organised.
Learn moreRent & Billing
Manage rent charges, invoices, recurring billing, deposits, arrears and balances.
Learn morePayments
Track tenant payments and connect payment workflows for easier reconciliation.
Learn moreMaintenance
Receive maintenance requests, assign work and track repairs to completion.
Learn moreAccounting
Track income, expenses, balances and financial activity across your portfolio.
Learn moreCommunication
Keep tenants, owners, managers and caretakers connected and informed.
Learn moreReports
Understand occupancy, rent collection, arrears, expenses and property performance.
Learn moreSee the Whole Platform Working Together
Book a walkthrough tailored to your portfolio.