Monthly Owner Reporting Without the Month-End Scramble
Collections, commission, expenses and payouts roll into a numbered statement per owner per month, and owners can read the approved version in their own portal.
Net = Collected − Commission − Expenses
Statements are calculated from the same ledger staff work in, so the owner's numbers cannot drift from yours. Drafts recalculate every time until you approve.
- Collected: money applied to the property's bills in the month, net of reversals
- Commission: from the owner's management agreement
- Expenses: only those marked deductible, dated in the month
- Numbered and locked on approval, with a PDF for staff and owner
From Rent Received to Owner Paid
- 01
Assign properties to owners
Record the owner's details and the commission agreement for each property, with KRA PIN and payout details stored securely.
- 02
Record expenses as they happen
Log costs with category, vendor and a receipt photo. A completed maintenance job becomes an expense automatically.
- 03
Review the draft
Check the month per property. Drafts recalculate, so a late correction is never missed.
- 04
Approve and lock
Once the month has ended, approve. Figures and the month are locked and the owner is told by SMS.
- 05
Record the payout
Pay by bank, M-Pesa, cheque or cash and record it. Payouts cannot exceed what is due, and can be reversed with a reason.
A Portal Owners Actually Use
Only their properties
Occupancy, tenants (without phone numbers or IDs), what is owed and monthly collections.
Approved statements only
Drafts are never shown. Owners download numbered PDFs when you approve.
Expenses with receipts
Owners can see what was spent and why, with the receipt attached.
Owner Statement FAQ
For each owner and month, per property: rent collected, management commission, deductible expenses and the net amount, plus the balance brought forward, payouts and balance at month end.
Yes. A management agreement records the terms when a property is assigned: a percentage of rent collected, a percentage of rent billed, a fixed monthly fee, or none. New terms end the previous agreement the day before, so history is kept.
Approval locks the figures and the month. Its expenses can no longer be edited, the owner is told by SMS and a numbered PDF becomes available.
No. A payout cannot exceed what approved statements show as due.
Give Owners the Clarity They Expect
See a statement built and approved in a demo.